BuzzFx Privacy Notice

BuzzFx Privacy Notice

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BuzzFx Privacy Notice

The BuzzFx entity with which you and/or your organization have a relationship or otherwise share Personal Data ("BuzzFx") provides this privacy notice ("Notice") to describe our practices regarding the collection, storage, use, disclosure and other processing of Personal Data as defined below.

1. Types of Personal Data Collected

We primarily have relationships and accounts only with individuals and corporations and other legal entities. However, we may collect information about individual representatives (“Individuals”) of our customer organizations (“Customers”) such as the Individual's:

  • Work contact details: name, work address, phone number, mobile phone number, email address, and online contact details.
  • Position description: employer, title, position held, and length of employment.
  • Authentication data: passport, driver’s license, other governmental identification information, home address and telephone number, documents that verify address, date of birth, country of domicile, documents that verify employment, and signature authorization.
  • Financial data: salary and other income, sources of wealth, assets, financial relationships, and financial transactions.
  • Background check data: background check information including credit and criminal checks and screening, to the extent required or permitted by local law.

Collectively, the above categories of data constitute “Personal Data.” We may collect Personal Data directly from the Individual, Customers, private lists, and publicly available sources. Failure to provide this information may result in BuzzFx being unable to provide or continue to provide the requested services to the Customer.

2. Purposes of Collection and Use

The purposes of collection and use of Personal Data are:

  • To provide the services requested by our Customers, perform obligations under our agreements, and carry out related business functions, including performing data and transaction processing, conducting credit checks, handling Customer inquiries, and managing the Customer relationship, we collect and use work contact details, position description, authentication data, financial data, and background check data.
  • To comply with legal obligations and regulations applicable to BuzzFx and its Affiliated Entities (defined below) in the United States and any relevant jurisdictions, including but not limited to “know your customer” obligations based on applicable anti-money laundering and anti-terrorism requirements, economic and trade sanctions, customer due diligence, suspicious activity reporting, foreign exchange and international trade, tax reporting and other applicable laws, regulations, ordinances, and obligations, we collect and use work contact details, position description, authentication data, financial data, and background check data.
  • To confirm a person’s authority as a representative or agent of a Customer with which BuzzFx or its Affiliated Entities have entered or intend to enter into various arrangements, including but not limited to deposit contracts, loan contracts, contracts for foreign exchange transactions, contracts for derivative transactions, and letters of credit, we collect and use work contact details, position description, and authentication data.
  • To conduct recordkeeping and otherwise manage the business, we collect and use work contact details, position description, authentication data, financial data, and background check data.

Collectively, the above categories of data constitute “Personal Data.” We may collect Personal Data directly from the Individual, Customers, private lists, and publicly available sources. Failure to provide this information may result in BuzzFx being unable to provide or continue to provide the requested services to the Customer.

3. Disclosure of Personal Data

BuzzFx may disclose Personal Data as follows (in each case to the extent necessary and on a need-to-know basis).

  • Affiliated Entities. BuzzFx has affiliated entities around the world ("Affiliated Entities"). BuzzFx may disclose Personal Data to our Affiliated Entities on a worldwide basis, and such affiliates may use the data.
  • Beneficiaries, counterparties, and other parties related to a transaction. BuzzFx may disclose Personal Data to beneficiaries, counterparties, or other parties related to a transaction on a worldwide basis to provide the services requested by our customers and to comply with legal obligations and regulations.
  • Service providers. The BuzzFx may disclose Personal Data to information technology providers or other service providers around the world that act under our instructions regarding the processing of such data ("Data Processors"). Data Processors will be subject to contractual obligations to implement appropriate technical and organizational security measures to safeguard the Personal Data, and to process Personal Data only as instructed. BuzzFx may also disclose Personal Data to independent external auditors or other service providers around the world that may not be acting as a Data Processor. Such service providers will be subject to any necessary contractual obligations regarding the protection and processing of such Personal Data.
  • Legal requirements. Subject to applicable law, BuzzFx may disclose Personal Data if required or permitted by applicable law or regulation, in the good faith belief that such action is necessary to: (a) comply with a legal obligation or in response to a request from law enforcement or other public authorities wherever BuzzFx may do business. (b) protect and defend the rights or property of any of BuzzFx affiliates. (c) act in urgent circumstances to protect the personal safety of Individuals, Customers, and contractors/employees of any BuzzFx entity or others; or (d) protect against any legal liability. In addition, BuzzFx may share your Personal Data with regulators and with other self-regulatory bodies to which we are subject, wherever BuzzFx may do business.
  • Business transfers, combinations and related activities. As we develop our business, BuzzFx might sell, buy, restructure or reorganize businesses or assets. In the event of any actual or proposed sale, merger, reorganization, restructuring, dissolution or any similar event involving our business or assets, Personal Data may be shared with the relevant entity or may be part of the transferred assets.

The recipients of Personal Data identified in this Section 3 may be located in the United States and other jurisdictions that may not provide the same level of data protection as your home country.

4. Consents

To the extent that consent is required by applicable law and our collection, use, disclosure, or other processing of Personal Data is not otherwise permitted by applicable law, by providing Personal Data to BuzzFx or authorizing our Customer to provide such information to us, you consent to the collection, use, disclosure (including cross-border transfer), and other processing of Personal Data as described in this Notice. You expressly waive the bank secrecy or confidentiality laws and obligations, if any, of the country or countries where you and the accounts are located to the extent permitted by applicable law.

You may revoke consent at any time by notifying us at the address provided in Section 7 of this Notice. Prior uses and disclosures will not be affected (unless required by applicable law), and we may otherwise continue to process Personal Data as permitted or required by law.

5. Information Management and Security Control Measures

The Personal Data will be safely stored in the databases of BuzzFx. Appropriate measures are taken so that Personal Data can be kept accurate, and up-to-date, which will be in accordance with the applicable security requirements. In an effort to prevent the loss, misuse, unauthorized access, disclosure, alteration or destruction of Personal Data, BuzzFx will take appropriate legal, organizational and technical measures to protect Personal Data. We will keep Personal Data no longer than necessary to fulfill the purposes outlined in this Notice and have implemented appropriate record retention policies.

While registering with our website, mobile applications, or social media features (each, a "Site"), we may provide you with a unique identification and password for accessing our products and services. We encourage you to choose your password wisely such that no intruder or third party can obtain any unauthorized access to the Site. We also encourage you to keep your password confidential and not have any written or other record of the password that can be accessible by an intruder or third party.

6. Access and Correction, Choice for Marketing Materials, and Other Legal Rights

BuzzFx may disclose Personal Data as follows (in each case to the extent necessary and on a need-to-know basis).

  • Access and Correction. Individuals have the right to access and correct any Personal Data held about them. Requests to access or correct any Personal Data held about an Individual must be submitted by the Individual in writing to the address listed in the Customer Inquiries section below. After we have verified the Individual's identity, we will endeavor to provide the information and take the other actions requested as specified by local law, and, where permitted by law, we may charge an appropriate fee to cover the costs of responding to the request. In addition, an overview of all entities involved in the processing of Personal Data, including data processors and the countries where being processed, are available upon request.
  • • Choice for Marketing Materials. If you do not want to receive marketing and sales materials from BuzzFx by direct mail, telephone or email, please follow the “unsubscribe” instructions provided in those communications or submit a written request to the address listed in the Customer Inquiries section below. We will comply with your request within a reasonable period of time after receiving it.
  • • Other Legal Rights. You may have other rights under the laws applicable to our collection of your Personal Data, such as the deletion of your Personal Data. Contact us in writing with requests to exercise such rights at the address listed in the Customer Inquiries section below and we will honor such rights in accordance with law. The provision of your Personal Data is voluntary. However, if you do not provide your personal data we will not be able to perform our services.

7. Customer Inquiries

Please direct all requests relating to access, correction, and other legal rights regarding Personal Data, or any questions regarding this Notice to the compliance department:

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